Functional org chart is a very common organizational structure that many companies follow, which is supposed to divide people into several departments according to peoples’ specialties and function they perform in the company. Persons with rich experience and profession would be appointed as department manager authorized to be totally responsible for department’s affair such as training, task allocating and promotion.
Each department has its own assignment and stays independently and functional manager is expected to report to top manager. Usually there is no project manager in this kind of organizational structure while some matrix org charts have project managers definitely. The functional org chart is suitable for companies which have daily operation work and standard procedures such as manufacturing and production industries. The figure bellow is an example of functional org chart.
Definition of Functional Org Chart
The functional org chart divides people into different groups based on expertise and specialty. This structure gets involved in a great amount of process standardization within a company, with the real decision-making authority centered at the top of the organization. Employees in one department are responsible only for relevant tasks. For instance, a HR department that focuses only on recruitment & training, a sales department that only engages in sales activities, and an engineering department that only designs products and produces facilities.
Advantages of Functional Org Chart
- Employees are instructed and trained by person with experience and profession.
- Employees are offered chance to get promoted in their field which can make them stay longer in a company.
- Employees with the same profession work together can accelerate knowledge sharing.
Disadvantages of Functional Org Chart
- Team spirit is lacking in this organizational structure. Although specialized employees can often work with high efficiency, they may fail to cooperate well with colleagues from different departments.
- It’s hard to control management. This type of org chart sets challenges for the top manager to maintain the whole company as the business expands widely. Top managers cannot give orders directly to all staff, but they have to assign the mission to several department managers. Then department managers continue to split the task to smaller parts to give them to every single person.
Example of Functional Org Chart
Something happens in Apple. A new VP has been appointed to reports directly to Tim Cook. It is reported that Paul Deneve has responsibility for some important special projects and is to report directly to Tim Cook, too. Since the previous manager has a background in luxury brand company, it is under discussion that which will be the next new project Apple will work on to match with this new manager’s background and talent.
As we all know, Apple’s org chart is one of the most protected secrets. Even its own employees know nothing about how this company is organized. So this org chart is speculated and summarized from internet. I made this org chart with Org Chart Creator, a professional software for drawing org chart. I will show you how to draw it step by step.
1. Start Org Chart Creator.
2. Create a new blank drawing page.
3. Open Libraries.
Then many circular charting shapes turn up on the left toolbar for you to choose.
4. Add more segments.
We get only five segments in the shape, but we need fourteen. So click the button and set segment number.
Replace default text with your words. Adjust the size of this drawing by dragging.
5. Change themes of your org chart.
It’s featured with:
Plenty of Ready-made Templates
As you can see in the picture, many types of org chart templates are included in this tool like business photo org chart, city org chart, company org chart, department org chart, finical org chart etc. You don’t want to draw the org chart step by step? It’s ok. Select one of them and edit it to your liking. This way, you can have your org chart finished within seconds.
If you are drawing in all by yourself, the auto-layout function may get the whole work much easier. Just one click and all the elements in the canvas stand in the right place.
Add Files to Org Chart
Various Exported Formats
Tesco is a British multinational grocery and general merchandise seller company. It’s headquartered in England. Tesco follows a hierarchical organizational structure. In this structure, positions and obligation are divided into many parts to ensure work will be done efficiently and smoothly. The ones at the top of the business pyramid have the maximum responsibilities and authority.
Tesco Board of Directors consists of 10 members and significant changes take place in the Board during the financial year 2014/2015. These changes include that John Allan is appointed as the Chairman of the Board, Dave Lewis is to be assigned as CEO, Alan Steward is to be the new Chief Financial Officer, four Non-Executive Directors are to retire and here comes the three new Non-Executive Directors.
As it is shown in Figure 1 below, Tesco organisational structure is constructed with five committees reporting to Tesco PLC Board. 11 members in Tesco Executive Committee are led by Group Chief Executive Dave Lewis. Tesco organizational structure chart is highly hierarchical showing its wide business scope.
The Figure 2 below is an organisational structure chart example at store level. It’s often questioned that four layers of management within a store can generate annoying bureaucracy with a bad effect on coordination and collaboration among managers. So it’s suggested that reducing layers of management must be done as soon as possible to create more flexibility and faster flow of information.
Figure 2. Tesco organizational structure at store level
Many project-based companies need to apply the matrix organizational structure as they need responsive and effective participation of people from different function units to finish a project.
Here presents a matrix org chart example for an electronic products company.
How to make a matrix org chart?
It’s easy to make a matrix org chart like this one if you have the right tool in hand. Org Chart Creator contains a broad collection of shapes used for making professional organizational charts. Many users love to use it because it’s both easy and fast. Dragging and dropping; auto formatting; and easy costomizing; all the features make org chart creator far way ahead of other programs.
Various org chart examples coming in creative styles are provided to give your inspirations for making presentation-quality org charts. Unlike traditional organization charts which has a fixed style of matrix blocks, these charts are designed with unique ideas and creativities. They are better for making presentations or other visual purposes.
All these examples are created with one software – Org Chart Creator.
Why org chart creator is able to make different styles of org chart? Here are the reasons:
- Besides basic org chart card shapes, it also included common diagramming shapes, such as circle, triangle, oval, rectangle, star, cylinder, and so on. Both flat style and highlight style are provided.
- There are numerous clip arts and symbols available to use. Clip art categories include people outline, people half-length, business, finance, marketing, etc.
- Great guidance, samples, manuals and videos to help you going smoothly without obstacles.
This software company organizational structure displays with an untraditional and unique design. It’s more suitable for making presentations, showing in meetings or preparing work report.
Org chart creator is not only capable for making regular org chart, it’s also intelligent in making custom designs. It includes a great amount of basic drawing shapes, such as circles, triangles, rectangles, cylinders, stars, and other items, which help design versatile org charts with no effort. Besides, you can choose from hundreds of clip arts to make your org chart more engaging.
The administration department org chart is a graphical illustration of the roles and structure for this department. Administration department is very crucial in an organization that every department could not live without. It’s responsible for maintaining day to day administrative services in order to help the company run smoothly. Here is a simple administration department org chart created based on functions.
Generally, the administration department provides essential administrative support for the whole company, including keeping and processing files and documents, assisting HR affairs, dealing with meetings, checking attendance, and much more. Here lists basic roles and resposibilities of administration department.
The main goal for quality department in an organization is the quality management. It is focused not only on product and service quality, but also on the means to achieve it. Here is a quality department org chart shows the basic structure.
QC: Quality Control
QA: Quality Assurance
QE: Quality Engineering
IQC: Incoming Quality Control
LQC: Line Quality Control
IPQC: In Process Quality Control
FQC: Final Quality Control
SQA: Source （Supplier) Quality Assurance
DCC: Document Control Center
PQA: Process Quality Assurance
FQA: Final Quality Assurance
DAS: Defects Analysis System
FA: Failure Analysis
CPI: Continuous Process Improvement
CS: Customer Service