Besides illustrating the workforce, org charts can be applied by HR managers to handle some other basic work more easily. See how they help below.
Specify Work Responsibilities
In addition to the basic information, org charts can be used to illustrate more details about staff such as work responsibilities. When duties responsibilities are clearly delineated, they can be fulfilled more efficiently. If a certain process goes wrong, the person in charge can be found out at once to seek for remedies.
Visualize Work Relationship
With the reporting relation clearly shown, the working relationship can be understood at a glance. For example, in a project, one should figure out whom to partner with, whom to report to and who can offer help.
The main function of an advertising agency is the promotion of goods, service, companies, and ideas by using creative strategies. An ad agency is generally independent of the client and provides an outside point of view for the client’s products or services.
Common Functional Departments of a Typical Ad Agency
As you can see a series of divisions such as accounting, marketing, administration, advertising, customer service and more in the following org chart.
Every company needs an organizational chart to visually show its internal structure – the company divisions, employee job titles and reporting relationships. With an organizational chart, employees can better understand their roles and responsibilities. It’s a visual guide telling staff and stakeholders who they report to and who they get information from.
Things Need to be Consider When Building Company Org Charts
There are many factors a company needs to consider when building the organizational structure, including the company size, business model, programmatic work processes, company values, etc. Before creating a company organizational structure, the following things need to be clear in mind:
- Have a clear execution strategy – to determine how to run your business.
- Clarify the purpose and accountabilities of each organizational function.
- Place each major and minor function in its correct location.
Every hotel, whether it’s big or small, needs an organizational structure to carry out its daily operations. It is used to help divide tasks, specify the job for each department, and delegate authority within and among departments. Effective job specifications will increase work productivity and efficiency. Each hotel organizes the workforce in different ways. Here shows a medium size hotel organizational structure.
It was basically segmented into six divisions: finance, front office, human resources, food and beverage, sales and logistics as the following organizational chart:
Unlike vertical and matrix organizational structures, a horizontal organizational structure has fewer layers, normally two or three. It doesn’t have many chains of command. The top position of the structure is the owner of the business. The second layer contains managers or team leaders who report to the business owner. The third layers are team members supervised by the managers or team leaders in the second layer. The horizontal org chart has eliminated many middle management levels, thus can be considered as an employee-centered with emphasis on teamwork and collaboration. Without going through complicated hierarchies, employees have more contact with managers and even business owner.
Matrix organizational chart is composed of functional departments and the project teams for completing some temporary tasks. It’s a double tunnel command system. People have different roles and report to multiple managers. For example, when a project team wants to develop a new product, they will need to use personnel from the functional departments, such as engineering, research, and marketing. The personnel is under command of both the project team and their own departments.